Use your Schedule
Updated 4 October 2026
The Short Answer
The Schedule is your calendar for viewings, meetings, calls and reminders. Open Workspace → Schedule in the left rail, press Add Event, and give it a title, a time, and if you like a place, a listing link and the people coming. It costs no credits. It does not send reminders yet or sync with Google or Outlook.
Workspace is a group in the left rail and it starts collapsed, so click it once to see Schedule.
Where is my Schedule?
In the left rail, click Workspace, then Schedule. Workspace holds Files, Schedule and Free Tools, and it opens by itself when you are already on one of them.
The Schedule opens on Week. Switch with Day, Week and Month at the top left, use Today and the ‹ › arrows to move, and press Add Event on the right. Weeks run Monday to Sunday. In Month, a busy day shows +N more: press it to open that day.
On a wide screen, the right-hand panel has a small month to jump around and an Upcoming list of the next 6 events in view.
How do I add an event?
- Press Add Event, click an empty hour in Day or Week, or press + on a day in Month.
- Under New Event, type a title in Add a title. It is the one thing you must fill in.
- Pick a type: Viewing, Meeting, Call, Reminder or Other. Each has its own colour.
- Set the Date, Starts and Ends, or tick All-Day. A new event runs 1 hour.
- Press Add Event.
The event appears on the calendar straight away.
What else can I put on an event?
- Location: an address, unit or place.
- Listing Link: paste a PropertyGuru, 99.co or EdgeProp link and press Look Up to fill in the project and price. If it cannot read the listing, the link is still saved.
- People: pick a role (Client, My Agent, Co-broke Agent or Other) and press Add. The two agent roles search the agent directory by name; for anyone else, type a name and phone.
- Under More Options: a Colour, a Reminder and Notes, such as access instructions or what to bring.
People on an event are names on that event only; they are not added to your Prospecting.
Does the Schedule remind me before an event?
Not yet. The Reminder setting (No reminder, At time of event, 10 minutes before, 30 minutes before, 1 hour before or 1 day before) is saved with the event, but PropKaki does not send a reminder by WhatsApp, email or anything else. Keep an eye on Upcoming for what is next.
How do I change or delete an event?
Click the event to open Edit Event. Change what you need and press Save Changes.
To remove it, press Delete, then Delete Event. The people on it, the listing and your notes go with it, and it cannot be undone.
Can my clients book a viewing into my Schedule?
Yes, through your assistant. When a client chatting with your assistant asks for a viewing or a consultation and gives a day and time, it adds an amber event to your Schedule, titled Viewing — client · property, for 45 minutes by default. Its notes say it was requested through your assistant and is not yet confirmed with the client, so confirm it yourself.
If you already have something at that time, your assistant tells the client the slot is taken, without saying what it is. This happens only when your assistant is set to book in the app. If it sends clients your own booking link, nothing is added.
What does the Schedule not do?
- It costs no credits. Adding, changing and deleting events is free on every plan, Free included.
- No Google or Outlook sync. Events stay in PropKaki.
- The chat cannot add events. Remind me to call Mr Tan tomorrow does not create one; add it with Add Event.
- No repeating events. Add each one.