How do I fill in a property form?
Updated 26 October 2026
The Short Answer
Open the Paperwork Assistant, choose one of its 31 forms and fill in the fields; on 12 of them a project search fills in the property for you. Confirm each suggested value, then download the form to print and sign. The page is free with no sign-up; a form filled in a chat costs 4 credits.
You type the deal's details, PropKaki puts them on the official form, and nothing is final until you confirm it.
How do I fill in a property form?
The page is free, with no sign-up.
- In the left rail, open Workspace → Free Tools, then the Operate tab.
- Press Paperwork Assistant, one of the 7 tools on that tab. It opens in a new tab.
- Pick the form in Choose a form, then press Open this form.
- If the form asks Which property is this for?, search the project or address and pick it.
- Fill in each step, pressing the Next: … button to move on, until it reads Review.
- On Review & Download, press Confirm beside every value marked Suggested, and fill any required field it lists.
- Press Download PDF (or Download DOCX for a Word form).
It is done when the page says Everything's confirmed — ready to download. and the file downloads.
Which forms can it fill in?
31, in five groups:
| Group | Forms |
|---|---|
| CEA estate agency agreements | 8 (Forms 1 to 8) |
| Sale and purchase | 2 (the option to purchase and the sale and purchase agreement for a private home) |
| Tenancy agreements | 2 (an HDB flat, a private home) |
| Checklists | 13 |
| CDD and ECDD forms | 6 |
Pick one from Choose a form, or press it in the list below that box. The Paperwork Assistant shares its tab with the Agent Market Overview, the MOP and SSD Tracker, the Listing Planner, the Slides Assistant, the Listing Video Assistant and the Agent Expenses Tabulator.
What does it fill in for me?
On 12 forms (CEA Forms 1 to 8, the option to purchase, the sale and purchase agreement and both tenancy agreements) the form opens with Which property is this for?. Search by project or address, and it fills in the property's details, plus a suggested monthly rent on a tenancy agreement or a suggested price on the option to purchase, from the project's recent records. Dates and standard defaults are filled in too.
Everything else, such as the parties' names and your own details, you type. It does not read your contacts or your profile.
In a chat, tell the assistant the deal's details. It asks for what is still missing, a few at a time.
Can I download it before everything is confirmed?
Yes, as a draft. The page counts what is left (for example 3 required fields still to fill), and the full Download PDF (or Download DOCX) unlocks only once every suggestion is confirmed and every required field is filled.
- Download Draft PDF (or Download Draft DOCX) works at any time. A draft prints the unfinished fields blank, so you can check your progress.
- A checklist works differently: tick each item as you verify it, then press Download completed PDF.
What does it cost?
| Where | Credits |
|---|---|
| The Paperwork Assistant page | 0, and no sign-up |
| A chat with the assistant, on the web or WhatsApp | 4 |
The 4 in a chat is the same as a slide report or a listing video.
Does it send the form for me?
No. On the page you download it. In a chat on the web, the form sits in the side panel with a Download button that works at any time. On WhatsApp, the assistant sends the file into your own chat when you ask for it.
Signing happens after you download it: by hand once it is printed, or in your own e-sign tool.